The use of the term “employees” in PIPEDA includes anyone working for the non-profit, whether they are employees, contract workers, or “contractors”.

Consent is permission. It means a person voluntarily agreed to the collection of their unique information. Consent can be express or implied.

Purpose means the reason(s) for collecting personal information and how it might be used. Non-profits should only use personal information for those reasons.

An example of collecting personal information is asking someone for their name and email address to include on a membership group email.

A fiscal year is a one-year period of time that a non-profit uses for accounting purposes and preparation of its financial statements.

For example, some non-profits have their fiscal year aligned with the calendar year (January 1 to December 31) or government year end (March 31).

Other non-profits set their fiscal period to align with a natural break in their operations, such as a summer camp with a fiscal year of September 1 to August 31.

This is a statement that includes the names of the current directors of the non-profit and an address for each director. It also includes the registered address of the non-profit. The registered address is usually the place where your non-profit receives mail and where records can be accessed/located.

You can view the latest filed version of the information on your Statement of Directors and Registered Office on YCOR.

By remove, we mean the process of taking someone off your non-profit’s board so they are no longer a director of the non-profit.

By checking its bylaws.