A Register of Members is an official record that must be created and maintained by a non-profit. The Register of Members lists the names of members and one piece of contact information the member has provided. The best recordkeeping practice is for the Register of Members to include only the names of members and one piece of contact information the member has provided for that purpose.
Accounting records is a broad category which includes details on individual financial transactions such as the date and amount of deposits or withdrawals, cheque numbers, bank account numbers, daily balances, etc. Normally it is called the general ledger.
Financial statements generally include four documents: income statement, balance sheet, cash flow record, and equity (retained earnings) statement. These must include the total amounts received from government funding (broken down by government agency) and from public donations.
A consent resolution is a directors’ resolution that is agreed to in writing (often by email) without having a meeting of directors. The default requirement from the Societies Act requires all the directors agree. The bylaws of a non-profit can require less than unanimous consent.
Written resolutions are when all your voting members are sent the specific wording of a proposed decision (e.g. to waive the notice period for the general meeting). This is usually done instead of or in place of a general meeting.
A complete set of minutes lists the date, time, location, and purpose/type of meeting (e.g. AGM). It also lists the members in attendance. Finally, it should include the text of each resolution passed at the meeting and the results of elections, if any.